{"id":103,"date":"2024-09-01T21:45:46","date_gmt":"2024-09-01T21:45:46","guid":{"rendered":"https:\/\/www.switchtempo.co.uk\/wp\/?post_type=knowledgebase&p=103"},"modified":"2024-09-03T15:23:43","modified_gmt":"2024-09-03T15:23:43","slug":"kanban-essentials","status":"publish","type":"knowledgebase","link":"https:\/\/www.switchtempo.co.uk\/wp\/kb\/kanban-essentials\/","title":{"rendered":"Kanban Essentials"},"content":{"rendered":"\n

What is Kanban<\/h2>\n\n\n\n

Kanban is a visual system for managing work as it moves through a process. It’s designed to help you visualise your work, limit work-in-progress (WIP), and maximise efficiency (or flow).<\/p>\n\n\n\n

Why Use Kanban?<\/h2>\n\n\n\n
    \n
  1. Visualise workflows<\/li>\n\n\n\n
  2. Identify bottlenecks in processes<\/li>\n\n\n\n
  3. Improve team collaboration<\/li>\n\n\n\n
  4. Increase productivity and efficiency<\/li>\n\n\n\n
  5. Enhance adaptability to changing priorities<\/li>\n<\/ol>\n\n\n\n

    Core Principles of Kanban<\/h2>\n\n\n\n
      \n
    1. Visualise the workflow: Make work visible<\/li>\n\n\n\n
    2. Limit Work in Progress (WIP): Focus on finishing, not starting<\/li>\n\n\n\n
    3. Manage Flow: Ensure smooth, predictable work delivery<\/li>\n\n\n\n
    4. Make Process Policies Explicit: Clear rules for how work is done<\/li>\n\n\n\n
    5. Implement Feedback Loops: Regular review and adaptation<\/li>\n\n\n\n
    6. Improve Collaboratively: Continuous, incremental improvement<\/li>\n<\/ol>\n\n\n\n

      Setting Up a Kanban Board<\/h2>\n\n\n\n
        \n
      1. Identify your workflow stages<\/strong>, e.g.:\n
          \n
        • Backlog<\/li>\n\n\n\n
        • In Progress<\/li>\n\n\n\n
        • Review<\/li>\n\n\n\n
        • Done<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Create columns<\/strong> for each stage on a physical board or digital tool<\/li>\n\n\n\n
        • Write User Stories on cards<\/strong>, one story per card<\/li>\n\n\n\n
        • Add Tasks to stories, <\/strong>keeping the activity proportionate<\/li>\n\n\n\n
        • Move cards<\/strong> across the board as work progresses<\/li>\n\n\n\n
        • Set WIP limits<\/strong> for each column<\/li>\n<\/ol>\n\n\n\n

          Kanban: Practical Examples<\/h2>\n\n\n\n
            \n
          • Recruitment Process:
            Backlog > Screening > Interviewing > Offer > Onboarding

            <\/li>\n\n\n\n
          • Employee Onboarding:
            New Hire > Paperwork > Training > Department Intro > Fully Onboarded

            <\/li>\n\n\n\n
          • Learning & Development:
            Course Ideas > Design > Development > Delivery > Evaluation

            <\/li>\n\n\n\n
          • Product Development:
            Setup > Discovery > Build > Release > Measure<\/li>\n<\/ul>\n\n\n\n

            Tips for Successful Kanban Implementation<\/h2>\n\n\n\n
              \n
            1. Start small: Begin with one process<\/li>\n\n\n\n
            2. Involve the whole team in board design<\/li>\n\n\n\n
            3. Use color-coding for different types of work<\/li>\n\n\n\n
            4. Review and adjust your board regularly<\/li>\n\n\n\n
            5. Use swim lanes for different projects or priorities<\/li>\n\n\n\n
            6. Celebrate wins and learn from blockages<\/li>\n<\/ol>\n\n\n\n

              Kanban Metrics<\/h2>\n\n\n\n
                \n
              • Lead Time: Time from task creation to completion<\/li>\n\n\n\n
              • Cycle Time: Time from starting work to completion<\/li>\n\n\n\n
              • Throughput: Number of items completed in a given time period<\/li>\n\n\n\n
              • WIP: Current number of items in progress<\/li>\n<\/ul>\n\n\n\n

                Common Pitfalls to Avoid<\/h2>\n\n\n\n
                  \n
                • Overcomplicating the board<\/li>\n\n\n\n
                • Ignoring WIP limits<\/li>\n\n\n\n
                • Failing to update the board regularly<\/li>\n\n\n\n
                • Not involving all team members<\/li>\n\n\n\n
                • Resistance to process changes<\/li>\n<\/ul>\n\n\n\n

                  Remember, Kanban is about continuous improvement. Start simple, adapt as you learn, and focus on delivering value to your employees and organisation.<\/p>\n","protected":false},"excerpt":{"rendered":"

                  What is Kanban Kanban is a visual system for managing work as it moves through a process. It’s designed to help you visualise your work, limit work-in-progress (WIP), and maximise efficiency (or flow). Why Use Kanban? Core Principles of Kanban Setting Up a Kanban Board Kanban: Practical Examples Tips for Successful Kanban Implementation Kanban Metrics […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[12],"class_list":["post-103","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-kanban"],"_links":{"self":[{"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/knowledgebase\/103","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/knowledgebase"}],"about":[{"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/types\/knowledgebase"}],"author":[{"embeddable":true,"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/comments?post=103"}],"version-history":[{"count":3,"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/knowledgebase\/103\/revisions"}],"predecessor-version":[{"id":107,"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/knowledgebase\/103\/revisions\/107"}],"wp:attachment":[{"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/media?parent=103"}],"wp:term":[{"taxonomy":"knowledgebase_cat","embeddable":true,"href":"https:\/\/www.switchtempo.co.uk\/wp\/wp-json\/wp\/v2\/knowledgebase_cat?post=103"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}